Declaration is an essential action when declaring import customs. However, if you do not know the procedure and the declaration process, please refer to the article below.
Before landing and bringing goods into the country, enterprises must declare import customs
Overview of import customs declarations
Import customs declaration is used to declare information about imported goods, basically including:
– Border gate customs unit.
– Export company, import company.
– Methods and means of transportation.
– Goods name, volume, value of goods.
– Tax obligations (import tax, special consumption tax, environmental protection tax, VAT).
– Customs instructions.
The current form of import customs declaration is stipulated in Circular 38/2015 / TT-BTC, form HQ / 2015 / NK.
8 steps to operate on Ecus5 software to declare import customs declaration
With the instructions on how to make import customs declarations in 8 steps, you will be generalized the whole process, to fully operate on Ecus5 software. Let’s start now.
Step 1: Log in Ecus software
Download the current Ecus Software.
Go to ECUS software〉 System〉 2. Select import-export enterprise đủ Enter all the parameters of the declared account〉 Press the “Select” button.
Step 2: Set up the system before declaring the import customs declaration sheet
Before making a declaration, it is necessary to set up the necessary parameters to connect to the Customs system.
Access the function from the menu “System”〉 Set VNACCS declaration parameters〉 Enter the information Ghi “Record” nối “Check connection”.
Step 3: Select the declaration sheet
Register new import customs declaration
– To register new import declaration, access the menu “Customs declaration”〉 Register new import declaration (IDA).
Step 4: Enter information in the General tab
General information tab – Import customs declaration
– Enter data on the type of declaration, customs declaration code …, note that the criteria with a red sign (*) are mandatory, gray cells are indicators of the system itself. return or self-calculation program, businesses do not need to enter these indicators.
Note: When you click on any criterion, the bottom of the declaration screen will display a detailed “Instruction for input”, you follow the instructions to enter information for necessary criteria.
– Type code: Write the type code of the enterprise type.
– Customs: Select customs declaration unit
– Individual / organization classification:
+ Goods from individuals to other individuals
+ Goods from organization to individual
+ Goods from individuals to organizations
+ Goods from organizations to organizations
+ Other
– Code of processing part: Choose the part of processing code. In order to specify which declaration form is sent to the procedure team at the Customs Department, the customs office has been selected for the case where the department has many different procedures.
– Code of shipping method: Select the code that is suitable for the form of goods transportation such as sea, rail, air … ..
* Import and export unit:
Information about import and export units: Enter the information of importers, export partners, customs clearance agents or trustees.
– Importer: is information that the unit is declaring import customs declaration, this information will be automatically retrieved by the program when registering business information during the first run of the program. Or just enter the Tax Code, the name and address information will be automatically returned by the system.
– Exporter: complete and accurate partner information.
* Bill of lading information:
Enter information about freight:
Umbrella bill of lading: Fill in the following information:
– Bill of lading number: enter the bill of lading number and date of bill of lading (Bill Of Lading)
– Number of packages: Enter the number of packages
– Gross weight (gross): enter the total weight and unit weight by unit
– Expected warehouse storage code location: Enter the expected storage location code for goods waiting for customs clearance.
– Means of transport: enter into the means of transport depending on the shipping method selected above
– Date of arrival: the day the ship arrives / arrives
– Location of discharge: Place of Delivery
Loading location: Port of Loading
Cont: Quantity of cont (if any)
Step 5: Enter information in General tab 2
General Information tab 2 – Import customs declaration
*Commercial invoice:
Enter the information on the invoice of the invoice number, date of issue, method
Payment method, invoice value, delivery terms.
– Classification of invoice forms: Select the classification of invoice forms
+ A: Commercial invoice
+ B: Documents to replace commercial invoices or without commercial invoices
+ D: Electronic invoices are declared through IVA invoice opening operation
– Invoice number: enter the invoice number
– Release date: invoice issuance date
– Invoice classification code:
+ A: The invoice price for the goods must be paid
+ B: invoice price for unpaid goods
+ C: Invoice price for goods including pay and no cost
+ D: other cases
– Payment method: enter the signed payment form
– Conditions of invoice price: for delivery terms
– Money code of invoice: select the currency code according to the invoice
– Total invoice value: total value of goods
* Value declaration: Where setting up value declaration items, in this section, the declarers need to note the entry: Classification of value declaration. Shipping and insurance fees if there are the same adjustments (such as “packaging costs, commissions …”).
In case the customs declarer determines that the goods are eligible to apply the transaction value method (6), at the same time, the valuation information has been declared on the imported goods declaration and the automatic calculation system is calculated. If the customs declarant does not have to declare and submit a value declaration.
Note: When declaring classification code of value declaration are codes 1,2,3,4,8,9 and T, customs declarants declare value declaration and send to customs office by HYS operation, or send a paper copy.
– Shipping and insurance fees: Enter the total shipping and insurance charges for the shipment if any, note the currency code of the shipping and insurance fees must be converted to the same payment currency on the invoice
– Adjusted items: Enter commodity price adjustments if any, each item is allowed to have 05 different adjustment items
– Taxpayers:
+ 1: Exporter (importer)
+ 2: Customs clearance agency
* Taxes and guarantees:
– Code for determining the tax payment time limit: Information on tax guarantee and tax payment form of customs declarants, depending on each specific case, the declarer will enter information for this item.
The declarer needs to determine the type of tax payment code, if he has a tax guarantee document, then choose the type of guarantee (there are 2 forms of guarantee: “general guarantee” and “separate guarantee for each declaration”) and Enter the full information of guarantee registration, including: Guarantee bank code, registration year, voucher symbol and voucher number.
If you do not have a tax guarantee, you have to pay tax immediately, then choose the code D – Pay taxes immediately. At the same time, when declaring additional amendments, the declarer also chooses the ‘D’ code to be granted a clearance after completing the temporary release process.
* Other information: contract number, invoice, CO … (notes if any)
Step 6: Enter information in the “List of Items” Tab
Tab List of goods – Import customs declaration
Fully and accurately declare the name, trademark, model, HS code, origin, volume, unit, invoice unit price, import tax code, VAT rate and other tax rates other (if any).
If there are declarations of adjustment: Allocating adjusted amounts on the value declaration for product lines.
After completing the list of goods, if on the value declaration, there are adjustments, the declarers set up in the following way:
Select the button “Cost allocation” on the “List of items” section of the fee distribution window that appears as follows: Click on the adjustment item, then click “Select applicable line” to select the applicable product lines This adjustment, or check “Apply to all product lines” to apply this adjustment to all product lines on the declaration. After the import is complete and record the declaration information
* For cont goods: must attach to HYS: use CKS
– Select another service on menu bar〉 Register attachment (HYS) with 1 tab. Fill in the following information:
+ Profile processing group: Select processing unit
+ Classification of declaration procedures: A02 – List of loaded containers on board〉 Add attachments (bill of lading number; Copy the attached number to the attachment (general information tab 2), attached category: ETC
Step 7: Transmitting customs declaration sheets
After entering the information for the declaration, record and select the business code “2. Prior declaration of declaration information (IDA) ”to send information.
And enter the PIN of Digital Signature:
Successfully the system will return the number of declarations and copies of declarations including tax information automatically calculated by the system, other information such as “Name and address of the business declared”
The returned copy screen includes the declared information of the declaration, the tax calculation sum returned is displayed at the left corner of the screen.
After checking the returned information, the declarer has two options:
+ First: if the information returned by the system to the enterprise has any amendments to be amended, use IDB business code to recall the declaration information of the declaration and amendment and then perform IDA operation. again, until the information is correct.
+ Second: if the information returned by the system is correct, the enterprise chooses the code “3. Official IDC declaration” to officially register this declaration with the customs office, when successful This declaration will be put into implementation of goods clearance procedures.
Step 8: Get the results of streaming, printing import customs declarations
When the declaration is successful, the import declaration will be taken into account for customs clearance procedures. Enterprises continue to click on “4. Retrieve the results of streaming, customs clearance” this function is similar to “Get feedback from HQ” to receive streaming results, customs fees, tax notice, print Declaration and proceed to the next steps.